Absences due to Sickness
If your child is not attending school, please contact the school on the first day of absence by 9.30 am giving the reason for their absence. Please telephone the Attendance Officer on 020 8445 9735 or email firstname.lastname@example.org
If the school has not heard from a parent/carer as to why their child is absent by 10.00am on the first day of absence, the school will telephone them.
When your child returns to school please make sure your child has a note explaining the absence (a sample document is available below). Without an explanation the absence will be marked as unauthorised.
Please try to arrange medical appointments during holiday times or out of school hours.
If you cannot make doctor or dentist appointments out of school hours, wherever possible the child should come to school before the appointment and return to school afterwards. Please provide a written explanation or an appointment letter beforehand.
If you wish to take your child out of school for a religious observance please inform the school beforehand with a written explanation at the earliest opportunity.
- If you arrive after 9.00 am you must enter the school via the school office to be registered.
- If your child arrives between 9.00 am - 9.15 am they will be marked late.
- If your child arrives after 9:15 am they will receive an unauthorised absence mark.
Where children arrive after 9:15 am parents are expected to send a note to explain the reasons for lateness. Until such a note has been received and the explanation for lateness is accepted by the school your child’s mark will remain on their record as unauthorised.
Requests for Absence
The Head Teacher’s permission must be sought in writing, in advance, for any known absence of one day or more. A Request for Special Leave of Absence Form must be completed and permission granted before any arrangements are made, including travel arrangements. An Application for Special Leave of Absence form is available from the school office or can be downloaded below.
The head teacher can only authorise an absence in exceptional circumstances, on one occasion only in each key stage. Each request for absence will be looked at individually by the Head Teacher and the parent/carer will be informed by letter whether the absence has been authorised or not. If the Head Teacher cannot authorise a requested absence and the parent/carer still removes their child from school, the absence will be unauthorised and will be recorded as such in the class register. This will then be reported to the Education Welfare Officer from the London Borough of Barnet, who may wish to issue a fixed penalty notice. If a child fails to return to school on the expected date, any extra days will be unauthorised and will be reported to the Education Welfare Officer from the London Borough of Barnet unless a valid reason is given and accepted by the Head Teacher. If a child fails to return to school after 10 days have elapsed from the expected date and no valid reason has been given for the continued absence, the school may remove the child from the school roll.
The school can only authorise an absence in the following circumstances:
- Genuine illness
- Dental/Medical appointments (these should be made out of school hours where possible)
- Family bereavement
- Religious observance
What is NOT acceptable?
- Caring for a parent or sibling
- Going shopping
- Day trips
- Bad weather
Family holidays must not be taken during the school term. The guidelines from the London Borough of Barnet state that under no circumstances should schools authorise absence for holidays or other circumstances on the grounds of cost.
If you take your child on holiday without authorisation, the Local Education Authority has the power to issue a Fixed Penalty Notice of £60 per parent per child, rising to £120 if not paid within 28 days. Failure to pay can result in a criminal record and a fine of up to £1000.
If you need to take your child out of school during the day please let the school know in writing, before the date, stating the reason, the date and time of collection. This must be addressed to the school office.
When collecting your child, please sign him/her out of school at the school office.
Please try to make medical appointments out of school hours.
It is a parent’s legal responsibility to ensure their child is in school. All patterns of attendance; holidays, lateness, medical and sickness are monitored closely and in cases of poor attendance/punctuality referrals are likely to be made to the Education Welfare Officer at the London Borough of Barnet. The school’s endeavours in trying to reduce absence are also monitored.
We appreciate that the majority of our school community already follow the guidelines and we appreciate your continued support in this matter.